In the world of business, we mostly get one chance to make the first impression. As an organisation, this is significantly true when it comes to the new employee experience. According to the Society for Human Resource Management, almost 69% of employees are more likely to continue being with an organisation for at least three years if they have a considerably good onboarding experience.

No matter what the industry you belong to, the onboarding process can turn out to be quite a challenging one. It can be even more tricky if the dependence is on a completely paper system and manual operations. The order of the day is to digitise the processes to match the current needs.

The benefits of digital employee onboarding.

There are various benefits when you transition the onboarding to an automated process, which is a completely paperless one. While maintaining hard copies of some documents and forms might be necessary, most new-hire paperwork can be done digitally, be it employment agreements, payroll forms, corporate policies, financial and tax forms, health records, and more.

By transitioning to paperless employee onboarding, you can:

•             Simplify the manual onboarding processes

•             Centralise every new hire as well as applicant files

•             Connect stakeholders with relevant content

•             Bring down on as much data errors as possible

•             Abide by compliance norms as much as possible

•             Boost productivity and offer revamped employee experience

When you can do so many things effortlessly, you end up gaining significant benefits for your organisation.

Saves Time

The precious hours that are spent filing forms and looking for paper documents can be utilised on more productive tasks. Digitised documents are usually kept secure in a central repository, which is essentially a digital filing cabinet of the documents.

Saves Space

Paper takes up a lot of space. You need filing cabinets for that and those, in turn, need space. Everything involved is too bulky, be it shelves or storage cabinets. What’s worse, documents are never-ending and they keep piling up, oftentimes accumulating more quickly than it can be sorted and organised. This is especially relevant for industries, which mostly have comparatively longer retention periods that are mandatory, when it comes to paperwork, mostly for the financial industry.

Saves Money

Going digital improves process efficiency, saving you money. Paperless offices can process a much larger volume of paperwork compared to traditional offices in the same amount of time. Digitisation cuts down expenses on papers, printers, postage, ink, office space for a file, documents, and thereby valuable employee time that was spent managing cumbersome paperwork.

Promotes the Environment

Manufacturing of paper products leads to the emission of greenhouse gases, which further leads to deforestation and then global warming. Recycling can indeed offset some of the impacts that happen on the environment, but not much. Papers eventually end up in a landfill. Then again, ink and toners contain several volatile compounds and non-renewable substances that are severely damaging when it comes to the environment. Thereby the smartest solution is to switch to a paperless office.

Boosts Security

Physical documents are sometimes difficult to be tracked. Documents can get lost, misfiled, or even get destroyed and the reason can be anything. Document management software comes with a highly advanced security capability that can effortlessly tackle these challenges. 

Writer Information has solutions to all your complex problems. From welcoming the new employees to offering them the complete on-boarding process, this software does all these and a lot more. To know more about this solution, know in detail about our e cube-HR onboarding software, which will make your on-boarding process a completely seamless one.